Instructions for EAS

Electronically transmitted abstracts have several advantages including: speed of delivery, savings in mailing, and electronic processing in the Symposium office eliminating typing errors. In addition, abstracts received electronically will be available for viewing in their entirety on the Web site once the preliminary program is posted.

Generally speaking, if you know how to use email, submitting your abstract electronically is by far the easiest approach and will ensure the highest quality reproduction in the abstract book. Your electronic abstract will be processed upon receipt by a LaTeX compiler, supporting all the capabilities of LaTeX-2e. However, you do not need any real knowledge of LaTeX to submit an abstract electronically. All you need to do is type into the template below, with any ordinary (ASCII) text editor, the required information.

To submit the abstract, simply email the completed template to Besides the template, we have several other aids to help you make the submission process as painless as possible. We have set up a test facility so you can see how your abstract will appear in the Abstract Book, if you are unable to compile it locally (see item 1 below the template). On our WWW site we provide two helpful pages. One (LaTeX help page) shows how to construct the common special symbols that appear in Symposium abstracts. The other page (view Example Abstracts) gives several example LaTeX files and a picture of how each will appear.

The following information is only for those of you without the capabilities of viewing or printing your abstract locally, to whom we are offering the following option. After you have completed your abstract according to the directions, email it to our special test address: Upon receipt, your document will be processed by our LaTeX-2e compiler. If that step is successful, you will receive an email reply to that effect. You will then be able to download a copy by FTP or view on the WWW a picture of your abstract as it will appear in the program by following the directions in the email confirmation. If your submission is rejected by our compiler, your email reply will inform you of the failure of your submission with information about the problem. Once you are satisfied with your abstract's appearance, submit it as an "official" abstract to Please note the following caveats: (1) The Symposium organizers will not look at the "test" abstracts. (2) The directory storing the "test" abstracts will be purged daily (~2am EST). (3) The Symposium reserves the right to shut down this service if our system becomes overloaded. If you need this service, plan ahead and utilize it well in advance of the March 1 abstract submission deadline.

If you do not have LaTeX-2e at your location, but DO use an earlier LaTeX or TeX compiler, you can still do most of the previewing locally, but a few extra words of explanation are in order. The style file, mss.sty, uses LaTeX-2e specific code and therefore will not run under older compilers. Correspondingly mss.sty interprets a number of command lines in the template, e.g., \timereq, \address, etc. For those of you with the older compilers, avoid difficulties by previewing your abstract text with your own compiler, then just follow a "fill-in-the-blank" approach with the command lines in the template that your compiler does not support. The completed abstract should be acceptable when it is processed by the LaTeX-2e compiler here. It's appearance can be tested by the procedure described above.

When you have completed your electronic abstract, following the directions below, email it to our test address ( for viewing or to for actual submission. DO NOT SEND IT AS AN ATTACHMENT!! Upon receipt, your document will be processed by a LaTeX-2e compiler and you will automatically receive an email reply indicating either a successful submission or a problem. (If you do not receive any reply, this means your reply email address may be incorrect and should be investigated.) Once you receive confirmation of a successful submission to eas, you need do nothing more.

DO NOT resubmit your abstract or a "revised" copy electronically. DO NOT send us an additional paper copy. Either action could result in your abstract being included twice in the program. (If you have questions, email those questions to referring to the abstract's p-number.)

Please note that we can only handle one format for electronic submission. LaTeX was chosen because of its support by several American professional societies and widespread use in the worldwide scientific community.

In the following template, replace strings of upper case characters, ie. AUTHOR ADDRESS, with information appropriate to the content of your abstract. SEE NOTE 3 FOR CAPITALIZATION RULES ON TITLES AND AUTHORS. SEE LaTeX Help IF YOU WISH TO USE NON-ENGLISH CHARACTERS IN YOUR NAMES AND/OR ADDRESSES. Please refer to the example abstracts for clarification. (Note that lines beginning with % are "comments" and not processed by LaTeX.)

% ------  begin electronic abstract submission template -----
% ------  Version 2.0 last modified on Wed Nov 08 1995  -----

\comment{COMMENT TEXT}

\author{\underline{FULL NAME OF SPEAKER}, OTHER AUTHOR(S)}



% ------   end  electronic abstract submission template ------

The above template has multiple sections, each of which require some explanation which is given below.

1. The lines with the LaTeX-2e commands 'documentclass' and 'usepackage' specify the style your printed abstract will have. To preview your abstract locally you must place the file mss.sty where your LaTeX compiler can find it (typically in the same directory as your abstract file) before processing. If you received these instructions by email, you will have received the style file in a separate email message, the body of which you must save as the file mss.sty. If you are viewing these instructions on our Web site, go to our FTP site and download the file mss.sty from it. Alternatively, you can download by anonymous FTP from our site: If at all possible you are encouraged to view or print your abstract locally before submission. If you have questions, email those questions to referring to the abstract's p-number.

2. The next three lines in the template indicate the requested time in minutes, a suggested category number and a brief comment, respectively. The allowable time entries are 5, 10, and 15 corresponding to the number of minutes requested for your presentation. Choose the category number from the list below. If you are unsure you may indicate more than one choice in the bracket, separating the category numbers with commas. The comment line allows any special message that you require to be passed to the Symposium organizers. It will not be printed, but may contain information about your abstract. It will be read before the talks are scheduled.

         1. Electronic (large molecules)
         2. Electronic (small molecules)
         3. Theory (quantum calculations)
         4. Theory (other)
         5. Infrared
         6. Raman
         7. Microwave
         8. Jet and Beam Spectra
         9. Radicals and Ions
        10. Matrix
	11. Condensed Phase
        12. Mini-symposium: Jahn-Teller/Renner-Teller
        13. Mini-symposium: Metal Complexes
	14. Mini-symposium: Negative Ions

* The Journal of Molecular Spectroscopy is planning to publish a
review article based upon the invited talk of Carl Lineberger in this
mini-symposium. If you will be writing a paper on the subject of the
abstract that you submit to the symposium and wish it to be published
in the same issue as the review article, it should be submitted to the
journal by 1 Aug., 2000.  All such articles will be reviewed.

3. The next section will specify the title and author/address list. Please note that special capitalization rules must be followed in these entries so that all titles and author lines appear uniform in the program. The title and the authors' name (but not the addresses) should be ALL CAPITALS, with the exception of special symbols, e.g., Ca, Al, (a designation of first excited state of different multiplicity from the ground state), etc. in the titles and special names like McKELLAR, McCOY, the conjunction "and" before the last of a series of authors, etc. PLEASE NOTE THAT THE COMPUTER WILL CHECK TO SEE WHETHER THESE CONVENTIONS ARE OBEYED AND REJECT ABSTRACTS THAT ARE NON-CONFORMING. In the title and author/address list, the inserted text may span more than one line. The author and address lines are paired. A given author line may contain more than one name, but all must be associated with the same address. An author at another institution requires both another author line and an address line. As many paired author/address lines may be entered as needed. The authors will be displayed on the printed abstract in the order entered. Only the name of the author presenting the paper should be underlined. If you do not need all the author and address lines in the template, delete the unused ones or your abstract will be mis-formatted. Conversely, additional author and address lines may be added as needed.

4. After the LaTeX command lines "\begin{document}", and "\maketitle", the body of the abstract should be entered. It can take advantage of all the special symbols, and control (superscripts, subscripts, etc.) available in LaTeX documents, but may be a simple text only. Examples of such material are available on either our web site or via anonymous ftp. A single example will be found at the end of this document.

5. The last line "\end{document}" completes the document, and is not to be changed.

6. Some important DON'Ts to remember.

DO NOT (under any circumstances) add definitions

DO NOT put \thanks{} in the title (do it as a \footnote{} in the title)

DO NOT put superscripts in "\address{}"

When your abstract is ready it (without any added material) should be e-mailed to While not required, placing the word "abstract" on the subject line is a convenient identifier.

Please note that we can only handle one form of document for electronic submission, and that LaTeX was chosen for its support by several American professional societies and widespread use by the worldwide scientific community.

For those who are interested in learning more about LaTeX the following resources are available:

  1. Leslie Lamport. LaTeX - A Document Preparation System -
     User's Guide and Reference Manual. 2nd edition
     Addison-Wesley, Reading, 1994.
  2. Michel Goossens, Frank Mittelbach and Alexander Samarin.
     The LaTeX Companion. Addison-Wesley, Reading, 1994.
  3. Sheldon Green's Hypertext Help with LaTeX,
  4. Helmut Kopka and Patrick W. Daly,
     A Guide to LaTeX2e: Document Preparation for Beginners and
     Avanced Users, 2nd Edition Addison-Wesley, 1995. ISBN:

Below is the LaTeX text that produced the sample abstract in the paper version of the Symposium flyer. The resulting abstract is also viewable on our web site as example abstract 0.

% ------  begin electronic abstract submission example -----
% ------        Symposium flyer example abstract       -----

\comment{Please schedule this paper immediately after the one by
the same authors entitled "Bromine and Iodine Spectra ..."}


\address{Department of Chemistry, Vanderbilt University, Nashville,
\author{\underline{X.~ZHENG}, F.~FEI, and M.~C.~HEAVEN}
\address{Department of Chemistry, Emory University, Atlanta,


The $A^{\prime }$ state of I$_2$ was observed for the first time in a
free-jet expansion, where it was prepared by ArF laser excitation of
I$_2$/Ar mixtures close to the nozzle \footnote{J.~Tellinghuisen,
  S.~Fei, X.~Zheng, and M.~C.~Heaven, Chem.~Phys.~Lett. 176, 373
  (1991).}. Twenty-seven bands in the v$^{\prime \prime }=0$
progression of the $D^{\prime }-A^{\prime }$ transition were studied
by laser excitation spectroscopy, leading to the following improved
constants (cm$^{-1}$) for the $A^{\prime }$ and $D^{\prime }$ states:


\begin{tabular}{r@{ = }l@{ }r@{ = }l@{ }r@{ = }l}
$B_0^{\prime \prime }$ & $0.028054$, &
$B_e^{\prime }$        & $0.020526$, &
$\alpha_e^{\prime }$   & $5.3\times 10^{-5}$, \\ 
$\omega _e^{\prime }$    & $103.953$, &
$\omega _ex_e^{\prime }$ & $0.2097$, & 
$\omega_ey_e^{\prime }$  & $2.687\times 10^{-4}$.


Many bands of the $\beta -A$ transition have also been observed. These
originate from $A$, $v^{\prime \prime }=0$, and terminate on levels with $%
25\leq v^{\prime }\leq 68$ of the $\beta $ state. Full analyses of both band
systems will be presented.

% ------   end  electronic abstract submission example -----

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